Useful features in SMART Notebook

NB. I am using SMART Notebook V9.7 – some of the features outlined here may not work in older or newer versions of the program.

You can download a version of this post with useful screenshots here: Useful features in SMART Notebook[1][1]

A) Using the Gallery:

Any page that you create in SMART Notebook can be saved to the gallery so that you can easily reuse it. As this means that you do not need to start every page from scratch, it can save you a lot of work.

Example 1 – Background template


Creating a standard background for a Smartboard file improves the look of your materials and demonstrates how to use the gallery.

First click on the ‘Format’ menu and select ‘Background Colour…

Now prepare a page to use as a background (I usually use coloured blocks as a ‘frame’).

The rectangle at the top of the screen is opaque, and I use it to put the page/section title. The larger rectangle is transparent (I find that this makes it easier to see the content that I put on top).

To make the rectangle transparent – highlight it, right click and select ‘Properties’ on the menu which appears.

Then choose how transparent you would the rectangle to be.

I am going to use this background for all the pages that I am going to create in this file and as I do not want to have to go through all the above stages for each page, I am going to add this to my ‘Gallery’ so I can easily insert it into my file.

At the side of the page (usually the right hand side) you can see three tabs.

Click on ‘Page Sorter’.

Click on the down arrow in the corner of the page which you want to add to the gallery. In the drop-down menu select ‘Add page to Gallery’.

To access the page that you have created:

  • Click on the ‘Gallery’ tab at the side of the screen.
  • Click on ‘My content in the large white pane.
  • You should then see your page in the pane below. Double click to insert in the file you are working on or click on the arrow in the corner to access further options.

B) Cloning pages

When I am creating files I use a background which I have saved in the gallery. I then put the content on top of this.

The easiest way to create a ‘set’ of pages is then to ‘clone’ the page and then only change the content which is different on the next page.

To do this:

  • Select the ‘Page Sorter’ tab on the right hand side
  • Click the arrow at the top of the icon for the page that you want to clone.
  • In the menu that appears, select ‘Clone page’ (or press Alt + D)

You can now change the content on the second page:

C) Inserting Sounds into Smart Notebook


You can insert sound files into Smart Notebook. The program allows you to insert mp3, wav, wma, aif and aiff files. This allows you to play recorded extracts or sound effects easily during your lessons.

There are different ways that you can use sounds in Smart Notebook.

1. Attachments

At the side of the of the screen there is an ‘Attachments’ tab

To add attachments:

  • Select the attachments tab.
  • Click on the ‘Insert’ button at the bottom of the section.
  • Choose a file to attach.

Once you have attached a file you can access it at any time by clicking on the Attachments tab. If you attach a sound file, when you select it in the Attachments tab it will play in your normal media player (Windows Media Player, RealPlayer, Winamp, iTunes, QuickTime etc.). Any other type of file can also be attached, (Word documents, PowerPoint presentations, Excel spreadsheets, etc.) and will launch in the appropriate application when selected.

2. Using the ‘Insert’ menu

If you open the ‘Insert’ menu at the top of the page and select ‘Sound…’ a dialogue box will appear allowing you to find mp3, wav, wma, aif or aiff files on your computer

Use the ‘Browse…’ button to locate the appropriate sound file on your computer. You can choose whether you want the sound to be triggered by clicking on an icon in the corner of the object, or by clicking on the object itself. The sound file will appear like this:


If you select ‘Object’ If you select ‘Corner icon

If you move the cursor over the writing in the first example, you will see that it changes to a hand. Clicking will play the sound. Likewise in the second example, if you move the cursor over the ‘speaker’ icon it will change to a hand and clicking will play the sound.

3. Linking to objects

As well as inserting sounds independently into Smart Notebook, you can also attach a sound file to another object on your page. An object can be text, a picture, shapes etc – anything which you have placed on your page.

If you attach a sound file to an object then whenever it is clicked on (or touched, on the Smartboard) the sound will play.

On your page, first select the object which you want to attach the sound to:

Now either right click or click on the little down arrow to get the menu and select “Sound…” . The following box will appear:

As before, find the sound file on your computer and decide whether you want the sound to be launched by clicking anywhere on the object (the picture) or by the icon in the corner.

D) Linking to Webpages:


If you want to include a webpage in your lesson, you can link to it from a SmartNotebook file. There are different ways of doing this:

  1. 1. Inserting a link

First design the page that you want to use to “present” the link, like this:

Then find the page you want to link to in your browser (Internet Explorer/Firefox/etc…)

Next highlight the address of the page you want to link to:

Right click on the link and select “copy”.

Then in Smart Notebook go to the “Insert” menu and select “Link…

In the window that appears paste the web address into the “Address” box:

As detailed above (see “Inserting an audio file”) you can choose whether to “launch” the link through a “Corner icon” or through clicking on an “Object”. This is what each option gives you:

If you select “Corner icon” (clicking on the icon will bring up the internet page in your usual internet browser).



If you select “Object” (clicking on the text will bring up the internet page in your usual internet browser) Your cursor will change to a hand when you move it over the text.


  1. 2. Attaching a link to an object

Alternatively you can attach a link to each individual object on the page. First design the page you wish to use as a background:

Then add the “objects” which you wish to use to launch web links. These can be text, images or even sound files. In this example I will use images – I have added flags to the map:

Next, as above, find the links for each object you wish to link to – as an example I will link them to the respective BBC weather reports, e.g.

As above, select the address and copy it:

Now, right-click on the object that you want to link this page to:

Select “Link…”, as above, and paste the web address into the address box which appears:

As detailed above (see “Inserting an audio file”) you can choose whether to “launch” the link through a “Corner icon” or through clicking on an “Object”. This is what each option gives you:

If you select “Corner icon” (clicking on the icon will bring up the internet page in your usual internet browser)

If you select “Object” (clicking on the image will bring up the internet page in your usual internet browser). Your cursor will change to a hand when you move it over the image.’

Repeat the above procedure for all the files that you want to add, in this case I will attach an appropriate weather report to each flag icon.

In this example I have a map of the world and clicking on the flag icons brings up the respective weather reports.

E) Linking to other pages of a file:

You can also link objects to other pages in your presentation. This can be useful if you want to give feedback on questions.

First, create your feedback pages, like this:

Then in the “Page Sorter” add them to the Gallery (this means you won’t have to make them from scratch for every question).

Next create the page with the question which you want feedback for (you might want a slightly more challenging question than this one!):

It is a good idea to insert a few “background pages” after this question page (you should have a background template saved in the Gallery – see above).

Now use the Gallery to insert your “Correct” and “Wrong” pages at the end of the presentation:

Now return to your question page and right-click on the ‘object’ (this could be text, and image or a shape) that corresponds to the incorrect answer, in the menu select “Link…

In the window that appears, click on the “Page in this file” icon in the left hand column:

Select your “incorrect” page from the list of pages in the centre of the window and select “Object” in the “Launch by Clicking” box:

Now, when you click on the wrong answer it will take you to the “incorrect” feedback page:

Next, go to your “incorrect” feedback page and, holding down Ctrl, select the all the objects in the main page. Right click on these objects and select Grouping à Group (or press Ctrl + G). This will make the whole red area (including the text) act as one object.

Then, using the same procedure as before, link this object to the “question” page:

Now if you click on the incorrect answer, it should take you to the incorrect feedback page, clicking on which will take you back to the question page:

Now repeat the whole process linking the “correct” answer to the “correct” feedback page and the “correct” feedback page to the page AFTER the “question” page.

For further questions you will need to insert additional feedback pages at the end of your file. You will have to take care to make sure that all the links go the correct pages.

You also have the opportunity to link any object to files which are on your computer (either as a shortcut to the file, or if you wish to use the file on another PC as a copy of the file) or files which you have included as ‘Attachments’.

F) Useful Links: Download Version 10 of SMART Notebook (you need the serial number of a SMART product).

Download Version 9.7 of SMART Notebook, the version used to produce this guide and the accompanying Notebook file (no serial number needed, only licensed for use on SMART products).

Download Interactive Viewer (completely free, but not suitable for creating resources as it has reduced functionality).

Blogs with ideas and advice for using Interactive Whiteboards.


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